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Starting Fresh: How Business Owners Can Break the Overwhelm Cycle This Year

December 31, 20243 min read

The start of a new year can feel like a double-edged sword. On one hand, it’s a fresh start—a blank calendar full of possibilities. On the other hand, it’s easy to look at the growing to-do list and feel buried before you’ve even begun. If you’ve ever thought, How am I supposed to do all of this?, you’re not alone. Let’s talk about how to break the overwhelm cycle and actually make things manageable this year.

Step 1: Clear the Mental Clutter

Your brain isn’t meant to hold everything. Trying to remember tasks, deadlines, and ideas all at once is like overloading a shopping cart—eventually, something’s going to topple out. Start by writing everything down. Whether it’s on paper, a notes app, or a whiteboard, get it out of your head. Once you see everything laid out, you’ll have a clearer picture of what actually needs your attention.

Step 2: Prioritize Without Guilt

Not everything on your list needs to be done right now. Some things don’t need to be done at all. Take a hard look and sort tasks into categories: urgent, important, and “not the end of the world if this waits.” Then tackle them in that order. Remember, saying no to one thing often means saying yes to something more important.

Step 3: Simplify Your Systems

Ask yourself: are you making things harder than they need to be? Maybe you’re juggling five different tools to manage your business, or your processes are more complicated than they should be. Consider consolidating where it makes sense. All-in-one tools like PowerUp 360 can help you keep everything in one place—from client management to invoicing—so you’re not constantly switching between apps and systems.

Step 4: Schedule "Do Nothing" Time

This might sound counterproductive, but hear me out. Running on fumes doesn’t make you more productive; it just makes you exhausted. Block out time on your calendar to do absolutely nothing work-related. Whether it’s a walk around the block, a quick nap, or bingeing an episode of your favorite show, these little breaks recharge you so you can handle the bigger stuff.

Step 5: Ask for Help

You don’t have to do everything yourself. Delegate tasks that don’t need your direct attention. Maybe that’s hiring a virtual assistant, bringing on a team member, or even asking a trusted friend for advice. Letting go of some control can feel weird at first, but it’s necessary if you want to stay sane.

Step 6: Stop Trying to Be Perfect

Perfection is overrated. The more you aim for it, the more you procrastinate, and the more that overwhelming cycle keeps spinning. Aim for good enough. Done is better than perfect, especially when it means you can move on to the next thing with less stress.

Step 7: Reflect and Adjust

Overwhelm doesn’t just show up one day; it builds over time. Set aside a few minutes each week to review what worked, what didn’t, and how you’re feeling about your workload. Small adjustments now can save you from a massive meltdown later.

Keep It Real

Running a business isn’t easy, and nobody’s got it all figured out—no matter what social media might make you think. Breaking the overwhelm cycle isn’t about being perfect or having the flashiest system; it’s about making small, practical changes that actually fit into your life. This year, give yourself permission to start fresh without the pressure to do it all.

If you’re looking for tools to help keep things organized and manageable, PowerUp 360 can help you simplify your workload and focus on what matters. Here’s to a less stressful, more productive year—one step at a time.

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Laura Neubauer

A recognized expert and Serial Entrepreneur, Laura Neubauer is a towering figure in the business of “Scaling your Business” and building self-designed business lifestyles. The fiery entrepreneur has built & sold multiple multi million businesses throughout her career. She has been recognized as Orange County’s “Entrepreneur to Watch” & California’s Business Woman of the year, FORBES.com, and one of INC’s Fastest growing companies in America. With her know-how, future thinking perspective, and willingness to take a risk, she entered the EduTech Industry and built Kaleidoscope Media Services. A creative media agency that serves clients around the world while earning loyal clients and followers who value their "straight-forward" and "genuine" advice. As an influencer in the billion-dollar digital product space, Laura has helped clients leverage technology for business sustainability, scalability, and success-ability. Laura knows how to create passion-driven business opportunities and disrupt the status quo. Kaleidoscope Media Services is internationally recognized by the Global Federation of Education & Learning Laura’s success is based on integrity, strong relationships, and the passion to see other people succeed. And now she is the Master Creator of ETEENPRENEUR, the leading online community that provides teen-entrepreneurs with online business education & peer support. Built by entrepreneurs to help teens be a part of the growing entrepreneur and leadership movement.

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